Information we ask for
When registering or editing their profile pages students are asked to give:
Nickname: Visible on the site. We suggest that you do not use your full name.
Full Name: Not visible on the site. So we know who is asking the questions.
Email address: Not visible on the site. Used to let you know when your questions have been answered, and event updates (including evictions/winners) during the event.
Date of Birth: Not visible on the site. Used to identify whether you are under 13 years old.
Student usernames are tied together, which means we can work out which teacher and school each student account belongs to. Each student on the site gets to ask questions, take part in live chats and vote. The username and the display name is shown when you ask a question or take part in a live chat – so we know who is asking.
If you access the site through Social Media login — which means your account is linked to either your Facebook, Twitter or Google account — it will automatically send emails to the address connected to that account.
What is visible on the site
Each young person on the site gets to ask questions, take part in live chat and they get to vote once per voting round. Therefore we need everyone to have their own username. We need your real name so if you win the student prize of €30 iTunes vouchers we can send them to you. If you are a prize winner we will need to share your name with the school. If you object to this please email firstname.lastname@example.org
During the event our computers put a session cookie on your computer. If you block this cookie the site can’t work, so please don’t do that. A session cookie is a small file that identifies who you are. It allows you to vote once, to ask questions and take part in live chat showing the screen name you choose (we will never put your real name on the site). After you log off the cookie is removed from your computer.
As you use the site we do record some information that could be traced to you. We record how you vote so we can check the evictions are done fairly if necessary. This information NEVER gets released though.
We also record what questions you ask and what you say in Live Chat. We do this so the scientists know who they are talking to at least they know your username. We also record when you log-in and where you log-in from (your IP address). We log the IP address so that if someone registers on the site claiming to be someone else then we can see where they are logging on from. It also helps us track any technical issues.
That sounds like a lot but it doesn’t get given away and nobody will be able to trace it to you.
How do we use the information?
Your real name NEVER gets used without your permission EXCEPT if you break our house rules severely and we need to contact your teacher. Anything you put on the site is just linked to the username you chose.
Your email address is only used to contact you about the event, to let you know your questions has been answered, to let you know who has been evicted and to ask you for feedback about the event. Whenever we email you there will be an Unsubscribe option at the bottom of the email.
We certainly do NOT share your contact details with anyone else. No companies, no sponsors.
If you are aged 13 or over, we will give you the opportunity to join our “student mailing list” towards the end of the event. If you decide to join, you can opt-out at any time. We will send information we think you will find interesting, e.g. STEM engagement activities, or resources about STEM careers.
Scientists: The same goes for scientists except that we email you about the event for the following year and other events that we feel you may be interested in. Your email will only be shared with the sponsor and you can always unsubscribe. Your mobile phone number will NOT be used after the event has finished.